🧠 Top Copier Hacks Every Office Should Know
Streamline your workflow, avoid delays, and get more done with these smart copier shortcuts and insider tips.
🖱️ 1. Use One-Touch Presets
Program your most-used settings (e.g., scan to email, double-sided copy, ID copy) into preset buttons—just press and go.
📥 2. Scan, Don’t Copy
Need to share documents? Use scan to email or USB instead of making paper copies. It’s faster, cleaner, and eco-friendly.
📄 3. Combine Multiple Pages
Use 2-in-1 or 4-in-1 layout functions to fit multiple pages onto a single sheet. Great for notes, receipts, and saving paper.
🧻 4. Prevent Paper Jams Before They Start
Fan paper before loading.
Don’t mix paper sizes in the same tray.
Never pull jammed paper too hard—follow on-screen guidance.
🧼 5. Clean the Scanner Glass Weekly
Smudges, streaks, or blurry prints? A quick wipe with a lint-free cloth can fix it instantly.
🔐 6. Use Secure Print for Private Jobs
Send your document with a PIN code, then print it only when you’re at the machine—no lost or mixed-up pages.
🔁 7. Let the Copier Do the Work
Take advantage of built-in features like:
Auto collate & staple
ID card copy mode
Booklet printing
Hole punching
🧰 8. Fix Problems Fast
Learn to:
Clear simple jams
Check toner levels
Restart stuck jobs
Report persistent issues to IT early
💡 Bonus Hack:
Print a test page first for long or important documents—it could save you from a reprint headache later!