Coworkers gather by the photocopier to catch up while creating the documents they’ll need for the week. It’s the hub of the office. Considering how important a photocopier is to every business, it’s imperative to make an investment in one that will live up to all of your expectations.
When looking for a new photocopier, taking into account the eight points below will help you choose a machine that can meet the unique requirements of your business.
Duty cycle
The duty cycle is the monthly printing capacity of your device in terms of pages. Estimate the number of pages your company prints each month before buying or renting a photocopier.
Select a printer with a duty cycle of at least 50,000 if you want to print seldom. Select a printer with a duty cycle of at least 300,000 if you plan to print in large quantities.
Select a printer with a duty cycle of at least 50,000 if you want to print seldom. Select a printer with a duty cycle of at least 300,000 if you plan to print in large quantities.
Speed or pages per minute (PPM)
The range of print rates is 20 PPM to more than 150 PPM. For firms with a high print volume, the photocopier’s PPM provides information on how quickly it can make prints and copies.
Size of the paper
There are numerous different paper sizes, but the most popular ones are tabloid (11×17), legal (8.5×14), and letter (8.5×11). Take a look at the kinds of papers you will be printing before making a copier purchase.
Price and payment terms
Businesses without the funds to buy a photocopier altogether should investigate leasing options, which require making small monthly payments for the equipment.
Print resolution
Your text and graphics will be more sharply defined the higher your printer’s resolution. We suggest using a printer with a DPI of 1200 for the best results.
Paper input capacity
The photocopier’s input capacity indicates how many sheets it can accept at once. A model with a high input capacity can boost a company’s productivity by preventing interruptions in work and minimising the need to constantly restock paper trays. We advise having a page input capacity of at least 3,000 for printing in large quantities.
Ease of use
Complicated printer operations can frustrate users and reduce office productivity. You want to avoid having to teach every employee how to operate your new printer. When purchasing a copier, seek for features such as one-touch printing and copying, a sizable touchscreen, and an intuitive user interface.
Automation features
Printers are multipurpose devices that can automate all business processes, including scanning, data entry, and file retrieval. Additionally, they can scan directly to the cloud, scan two sides of a page instantly, and scan documents into searchable PDFs. All of these capabilities taken together can help your company save time and concentrate on what really matters.
