🖨️ The Ultimate Office Copier Cheat Sheet

✅ Quick Start Guide

🔹 Basic Copy

Step 1: Place document face down on the glass (or face up in the feeder).
Step 2: Select “Copy.”
Step 3: Adjust quantity, color (B&W or color), and paper size.
Step 4: Press Start/Copy.

🧠 Smart Copying Tips

Task	Tip/Setting
Double-sided copies	Select “2-Sided Copy” or “Duplex”
Reduce/Enlarge size	Use “Zoom” or “Reduce/Enlarge”
ID card copying	Use “ID Copy” setting
Mixed-size documents	Enable “Mixed Original Sizes”
Stapled output	Choose “Finishing > Staple”

📄 Print Settings Explained

Setting	Use When…
Draft/BW Mode	You want fast & ink-saving prints
High Quality	Printing presentations or images
Secure Print	Confidential documents (enter code)
Collate	Printing multi-page sets
Paper Source	Use the correct tray for paper type

📑 Scanning Like a Pro

To Email: Choose “Scan to Email” > Enter address > Start
To Folder: Use “Scan to Folder” or “Network Folder”
To USB: Insert USB > Choose “Scan to USB” > Start
File Type: PDF for documents, JPEG for images

Bonus Tip: Use OCR (Optical Character Recognition) to make scans searchable!

⚠️ Common Copier Issues & Fixes

Problem	Fix
Paper Jam	Open panel > Remove jammed paper > Close securely
Streaks on Copies	Clean scanner glass
Wrinkled paper	Check paper tray alignment
Won’t print	Check network or USB connection
“Replace Toner” Alert	Shake toner & reinstall or replace it

🛡️ Copier Etiquette

✅ Don’t leave originals behind
✅ Refill paper if you used the last of it
✅ Don’t queue massive print jobs during busy times
✅ Report jams or toner low immediately
✅ Use secure print for confidential info

🔐 Secure Printing 101

Select “Secure Print” at your computer
Enter a PIN/password
At copier: Choose “Secure Print” > Enter your code > Print

🧰 Copier Supplies Checklist

✅ Paper (Letter, Legal, A4, etc.)
✅ Toner/Ink
✅ Staples (if finisher/stapler is built-in)
✅ Cleaning wipes (for glass)
✅ USB stick (optional for scan/print)