Simple Habits for Smarter Printing and Copying

Printing and copying don’t have to waste time, paper, or toner. With a few smart habits, you can keep your copier efficient, reduce costs, and create a more eco-friendly workspace—without sacrificing quality or speed.

🖨️ Print Only When Necessary

Think twice before hitting that print button.

Why It Helps:
📉 Reduces paper and toner usage
📥 Encourages digital document storage
🌱 Supports a greener office

✅ Tip:
Use “Print Preview” to catch errors before wasting paper.

📑 Use Duplex (Double-Sided) Printing

Make double-sided printing your default setting.

Benefits:
📄 Cuts paper use by half
💰 Reduces paper purchase costs
🗂️ Less clutter on your desk

✏️ Choose Draft Mode for Internal Documents

You don’t need high-quality prints for every task.

Why It Works:
🖋️ Saves toner
⚡ Speeds up printing
📁 Perfect for quick references or internal use

✅ Tip:
Set “Draft Mode” as default for certain departments or users.

🚫 Avoid Unnecessary Copies

Copy only the pages you need, not the whole document.

Smarter Steps:
📌 Use the “page range” option when copying
🔍 Preview scans before printing
🧠 Go digital when sharing info—email instead of handouts

📦 Store Paper and Toner Properly

Proper storage avoids waste and copier issues.

Best Practices:
🌡️ Keep supplies in a cool, dry place
📤 Use paper before it curls or absorbs moisture
🔐 Store toner away from heat or direct sunlight

📌 Final Thoughts

Little habits lead to big results. Smarter printing and copying not only save resources but also boost overall office productivity.