Saving Time with Copier Presets and Shortcuts
Repetitive copier tasks can slow down your workflow—unless you take advantage of the time-saving features already built into your machine. Copier presets and shortcuts can make your everyday jobs faster, easier, and more consistent.
🔁 Create Presets for Frequent Tasks
If you regularly scan to the same folder or print the same type of document, save the settings!
Why It’s Useful:
✅ One-touch convenience
✅ No need to reconfigure every time
✅ Reduces setup errors
🧾 Set Up Job Programs
Save full sets of instructions for complex jobs—like duplex, stapling, or custom sizes.
Best Uses:
🧑💼 Monthly reports
📑 Multi-page contracts
📬 Mailing labels
📤 Use Quick-Access Scan Destinations
Scan directly to email, folders, or USB with just a few taps.
Pro Tips:
📧 Preload frequent email addresses
📂 Save network folders for fast access
🔒 Enable secure scan if needed
🖨️ Customize Default Settings
Make the copier start with your preferred defaults—like black-and-white, duplex, or draft mode.
Why It Helps:
⚡ Speeds up daily tasks
📉 Reduces paper and toner waste
🙅♂️ Prevents common user mistakes
🕹️ Use the Home Screen Wisely
Most copiers allow you to rearrange or prioritize shortcut buttons on the main menu.
Best Practices:
🏠 Put the most-used features front and center
🧍 Tailor shortcuts to each department or user
🔢 Add color-coded icons for easy recognition
🧠 Enable Personalized Profiles
Allow users to log in and access their own presets and preferences.
Benefits:
👤 Saves individual settings
🔐 Enhances privacy and tracking
🎯 Streamlines usage across teams
📌 Final Thoughts
Copier presets and shortcuts are small tools that deliver big results. When your machine works smarter, your team does too.