🚀 Essential Copier Hacks for Busy Workplaces
🔁 1. Use Presets to Save Time
Set up one-touch buttons for common jobs (e.g., double-sided B&W, ID copies, or scan to email). No need to reconfigure settings every time!
📲 2. Scan, Don’t Copy
Need to send something to multiple people? Use scan-to-email instead of making copies. It’s faster, cheaper, and paperless.
📚 3. Batch Multiple Pages Into One
Use the “Combine” function to scan or copy multiple pages into one sheet (2-in-1 or 4-in-1 layouts). Great for notes and reports.
📇 4. ID Card Copy Mode
Use the ID Copy feature to print both sides of an ID on one side of paper—clean, compact, and professional.
⏳ 5. Schedule Large Jobs After Hours
Avoid hogging the copier during peak hours. Schedule bulk print or copy jobs for lunchtime or after-hours if your copier allows.
🧼 6. Clean the Glass Weekly
Dust and fingerprints = smudged copies. Use a lint-free cloth with mild glass cleaner to keep scans sharp.
🧠 7. Learn Error Codes
Keep a cheat sheet of the most common error codes and their quick fixes near the copier—no more guessing!
🖨️ 8. Print Securely
Use secure print or PIN codes for confidential documents. Print when you’re at the copier to avoid mix-ups.
📦 9. Stock the Right Supplies
Always have toner, paper, and staples nearby. Bonus: Keep backup USBs for scan-to-storage jobs when email is down.
🧩 10. Shortcut to Duplex
Memorize your copier’s shortcut for double-sided printing—you’ll save paper and reduce clutter instantly.