Essential Copier Functions You Should Be Using
Modern copiers are packed with powerful features designed to make your work easier, faster, and more efficient—but many of these tools go unnoticed or underutilized. Let’s take a look at some essential copier functions that can seriously boost productivity in your daily workflow.
🔄 Duplex Printing
This function allows you to print on both sides of the paper automatically.
Why It’s Useful:
Cuts paper usage in half.
Reduces bulk in printed reports and handouts.
Saves money and supports eco-friendly practices.
📤 Scan-to-Email / Scan-to-Folder
Instead of printing and scanning manually, use your copier to send documents directly via email or save them to a folder.
Best Practices:
Use for sharing signed forms or digitizing important documents.
Set up frequently used email addresses as shortcuts.
Reduce paper use and enhance document accessibility.
🔒 Secure Printing
Secure printing holds documents in memory until a PIN is entered at the copier.
Why It’s Useful:
Protects sensitive documents from being picked up by the wrong person.
Adds an extra layer of confidentiality.
Great for HR, finance, or personal documents.
📑 Collating and Stapling
Save time organizing multi-page documents with automatic collate and staple features.
Best Practices:
Enable collate when printing multiple sets of handouts or reports.
Use the stapler for neat, professional-looking presentations.
Speeds up the document prep process.
📉 Toner Saver / Draft Mode
When high-quality printing isn’t needed, switch to toner-saving settings.
Why It’s Useful:
Extends toner life.
Ideal for internal drafts and memos.
Saves money without sacrificing readability.
🌐 Mobile Printing
Many copiers now support printing directly from smartphones or tablets.
Tips to Try:
Install the appropriate mobile printing app.
Use for quick, wireless printing from meetings or remote workstations.
Improves workflow flexibility.
📌 Final Thoughts
Getting familiar with these essential copier functions can transform how you handle daily tasks. Explore your machine’s interface, experiment with features, and set up shortcuts to make your workday smoother and more efficient.