📠 Copy Smarter, Not Harder: Office Copier Tips & Tricks
Save time, avoid jams, and get the results you want with these smart copier habits every office worker should know.
✅ 1. Use Presets for Speed
Set up one-touch shortcuts for common tasks (e.g., double-sided printing, scanning to email).
Save time and reduce setup errors.
📄 2. Print Only What You Need
Preview before printing to catch mistakes.
Use print selection or page range instead of printing the entire document.
🧻 3. Avoid Jams with Smart Loading
Fan and align paper before loading it.
Don’t mix paper types or sizes in the same tray.
Never force paper into trays—let it fit naturally.
🔁 4. Master Double-Sided & Multi-Page Layouts
Use duplex printing to cut paper use in half.
Choose 2-in-1 or 4-in-1 layout to save paper and organize notes efficiently.
🧼 5. Clean Equals Clear
Wipe the scanner glass and ADF weekly to avoid lines and smudges.
Clean rollers to keep feeding smooth.
🔐 6. Use Secure Print for Sensitive Docs
Send prints with a PIN code and release them only when you’re at the machine.
Helps protect confidential information and avoid abandoned documents.
🧠 7. Learn One New Feature
Explore useful functions you might not know:
ID Card Copy
Booklet print
Scan to network/cloud
Auto staple/hole-punch
🛠️ 8. Know When to Call for Help
If something jams repeatedly or an error persists, don’t keep guessing.
Report it to IT or service support with any error codes shown.