🖨️ Copy Like a Pro: Essentials for Office Efficiency
✅ 1. Copier Setup 101
Power On & Warm Up: Wait 1–2 minutes.
Paper Check: Use correct size (A4/Letter). Don’t overload trays.
Document Placement:
Flatbed: Face-down.
Feeder: Face-up, top edge first.
⚙️ 2. Copy Settings That Save Time & Paper
🔁 Duplex (Double-Sided): Cuts paper use in half.
🧩 Collate: Auto-sorts your multi-page copies into sets.
📏 Zoom: Enlarge/reduce to fit content on page.
🆔 ID Copy: Copy both sides of ID cards onto one sheet.
📋 Multiple Pages per Sheet: Choose 2-in-1 or 4-in-1 options.
🚫 3. Avoid These Common Copier Pitfalls
| 🚨 Problem | 💡 Fix |
|---|---|
| Paper Jams | Gently remove jammed sheets. Follow screen instructions. |
| Lines/Streaks | Clean the glass and feeder rollers. |
| Faded Prints | Replace toner or increase density. |
| Wrong Print Job | Always check the preview or job name before starting. |
🧠 4. Power User Tips
🖥️ Use Presets for regular tasks (e.g., forms, reports).
✉️ Scan to Email/USB instead of printing when possible.
🔐 Secure Print: Hold prints until PIN is entered at copier.
🌱 Eco Mode: Saves toner and energy for internal docs.
🧽 5. Quick Maintenance Reminders
Wipe glass with soft cloth weekly.
Empty output trays regularly.
Replace toner only when the machine says so.
Don’t leave the cover open—prevents dust and damage.
📞 Still Stuck?
Contact IT or your office support team—don’t force anything!