Boost Office Efficiency with These Copier Best Practices

🧠 Get the Most Out of Your Copier: Smart Usage Tips

✅ 1. Know Your Copier’s Features

Modern copiers do more than copy! Familiarize yourself with:

• Scan to Email/USB

• Double-sided printing

• Stapling & collating

• Secure printing (PIN access)

🕒 2. Use Shortcuts & Presets

Create presets for repetitive tasks (e.g., scanning contracts, printing reports). One button = less stress and faster work.

📉 3. Save Paper and Toner

• Print double-sided whenever possible.

• Use draft mode for internal documents.

• Only print what’s necessary—preview before printing.

🔒 4. Protect Sensitive Information

• Use secure print for confidential documents.

• Log out after use if the copier is linked to your account.

🧽 5. Keep It Clean

A quick wipe of the scanner glass weekly keeps output clear and streak-free. Clean = professional results.

⚠️ 6. Avoid Jams the Smart Way

• Don’t overload trays.

• Fan paper before loading.

• Use only recommended paper types.

🛠️ 7. Troubleshoot Like a Pro

• Follow on-screen instructions for errors or jams.

• Keep a list of common error codes nearby.

• If in doubt, call support instead of guessing.

🔄 8. Use Digital Over Physical

Whenever possible, scan and email instead of copying. It’s faster, greener, and reduces storage headaches.