Best Digital Tools to Pair with Your Copier
Your copier can do so much more when paired with the right digital tools. From improving workflow to securing documents, these tools turn your copier into a smart office hub.
☁️ Cloud Storage Platforms
Pairing your copier with cloud storage lets you scan and upload documents instantly.
Top Choices:
📂 Google Drive
🗃️ Dropbox
🧾 OneDrive
Why It’s Useful:
✅ Access scanned files from anywhere
📤 Easy sharing with teams
🔒 Secure backup of important documents
🧠 Document Management Systems (DMS)
A DMS helps organize, track, and store digital documents efficiently.
Recommended Options:
🗄️ DocuWare
🧷 M-Files
📁 SharePoint
Benefits:
📎 Streamlined filing and retrieval
📑 Version control for documents
🔐 Better security and compliance
🔐 Secure Print Solutions
Add-on software ensures sensitive documents aren’t left on the tray.
Useful Tools:
🔒 PaperCut
🧾 uniFLOW
📠 YSoft SafeQ
Why It Matters:
🕵️ Only the right person can release a print job
📝 Reduces abandoned prints
📊 Tracks usage for better control
📲 Mobile Printing Apps
Allow users to print or scan directly from their mobile devices.
Popular Apps:
📱 Mopria Print Service
📲 Apple AirPrint
📷 Canon PRINT / HP Smart
What You Get:
📤 Convenient remote printing
📥 Scan to mobile
📌 No need for a PC
🤖 Workflow Automation Tools
Automate repetitive tasks and connect copier actions with other software.
Smart Picks:
🔁 Zapier
🔗 Microsoft Power Automate
⚙️ IFTTT
Benefits:
🔄 Auto-save scanned files to folders
📩 Auto-email documents to clients
⏱️ Saves time on repetitive steps
📌 Final Thoughts
The copier is no longer just a copy machine—it’s a smart partner in your office workflow. Pair it with the right digital tools to unlock powerful features and supercharge productivity.