The Office Copier Survival Guide: Tips for Everyone

🖨️ The Office Copier Survival Guide: Tips for Everyone

Whether you’re new to the office or a seasoned pro, these essential copier tips will keep your workflow running smoothly (and jam-free).

🔧 1. Know the Basics

• Power button, paper trays, and touchscreen menu—get familiar with the key parts.

• Take 2 minutes to learn how to start, cancel, and reset jobs.

📄 2. Load Paper Properly

• Fan paper before loading to avoid sticking.

• Don’t overfill trays—watch the max line.

• Match paper size settings with what’s in the tray.

💡 3. Print Smart

• Use double-sided printing to save paper.

• Preview before you print to avoid errors.

• For long documents, print a test page first.

📑 4. Scan, Don’t Copy (When You Can)

• Use Scan to Email or USB instead of making extra copies.

• Great for reducing clutter and saving time.

🧽 5. Keep It Clean

• Wipe the scanner glass weekly for clearer prints.

• Remove scraps after a jam to avoid future issues.

🔐 6. Protect Your Documents

• Use Secure Print or PIN codes for sensitive files.

• Always pick up your prints right away to avoid mix-ups.

⚠️ 7. Don’t Panic During Jams

• Follow on-screen instructions—most copiers show exactly where the jam is.

• Pull paper gently and in the direction of the feed.

• If unsure, ask for help instead of forcing anything.

🧠 8. Ask, Don’t Guess

• If something doesn’t look right, ask a coworker or IT.

• A quick question can save you (and the copier) a lot of trouble.