📄 Everyday Copier Tips for Better Productivity
Make your office copier work for you, not against you—with these simple daily habits to boost efficiency and reduce downtime.
⏱️ 1. Start the Day with a Quick Check
Ensure trays are filled with the right paper.
Check toner levels and refill if needed.
Clear any old print jobs or error messages.
🔁 2. Use Presets for Common Tasks
Set up one-touch buttons for frequent jobs (e.g., scan to email, double-sided prints).
Save time by avoiding repetitive setting changes.
📥 3. Scan More, Print Less
Digitize documents whenever possible.
Use scan-to-email or scan-to-folder to keep things paperless and accessible.
🧼 4. Keep It Clean
Wipe the scanner glass regularly to prevent smudges and lines.
Keep surrounding areas tidy to avoid dust buildup.
📑 5. Combine & Save
Use 2-in-1 or 4-in-1 copy options to save paper and make documents easier to manage.
Great for handouts, notes, and receipts.
🔐 6. Print Securely
Use Secure Print for confidential documents.
Always collect your pages promptly to avoid mix-ups.
📎 7. Let the Copier Do the Work
Use stapling, collating, and hole-punching features when printing reports.
Saves you time (and stapler fights!).
⚠️ 8. Report Issues Early
Don’t ignore slow printing or odd noises—report them before they become bigger problems.
Note down any error codes when contacting support.