The Hidden Copier Features That Can Save You Time
Modern copiers are packed with smart features that often go unnoticed—but once you start using them, they can streamline your tasks and boost productivity in a big way. Here’s a look at some time-saving copier features you might be missing out on.
🔁 Automatic Document Feeder (ADF) with Duplex Scanning
No need to flip pages manually—just load and go.
Why It Saves Time:
Scans both sides of multiple pages in one go.
Ideal for multi-page documents and reports.
Reduces manual labor and speeds up the process.
🔄 Scan to Multiple Destinations
Send one scan to different places—email, cloud, or USB—all at once.
Best Practices:
Pre-program frequently used email addresses or folders.
Create shortcut buttons for common workflows.
Great for teams sharing documents instantly.
📝 Custom Job Presets
Save your favorite settings so you don’t have to repeat them.
Why It Helps:
One tap to apply paper size, resolution, duplex, and more.
Reduces setup time for repetitive jobs.
Consistent output every time.
📥 Follow-Me Printing
Send your job to a print queue and release it from any authorized copier.
Why It’s Efficient:
Prevents wasted prints if you forget to pick them up.
Allows flexible printing across departments.
Increases document security and mobility.
📁 Scan to Editable File Formats (OCR)
Convert scans into editable Word or searchable PDF documents.
Time-Saving Benefits:
No need to retype printed content.
Makes document archiving and searching easier.
Perfect for forms, contracts, and records.
🎯 Shortcut Keys and Quick Menus
Access frequent features with fewer button presses.
Best Practices:
Customize the control panel for your daily tasks.
Train staff to use the most efficient paths.
Reduces training time and boosts overall speed.
🖨️ Batch Copying with Group Sorting
Copy multiple sets of documents and have them sorted automatically.
Why It’s Useful:
Eliminates manual sorting.
Saves time during meetings, training, or distribution.
Keeps output organized and professional.
📌 Final Thoughts
The smartest copier features are the ones that work behind the scenes to make your life easier. Take a few minutes to explore your copier’s menu—you might uncover tools that save hours in the long run.