Why Preventive Maintenance for Printers Is Important

In terms of the lifespan and functionality of your company’s printing equipment, prevention truly is better than cure. The care you provide your printers can prevent significant problems, save expensive repairs that result from neglect, and keep your business operating normally without downtime for emergency repairs and diagnostics, whether you do it yourself or hire a professional to do it for you.


Laser printers gather dust and other impurities from their surroundings as well as the paper they use. Dust can obstruct the appropriate emission of ink onto the page and attract to inkjet printheads. Regular use, the entrance of errant ink or loose toner, or other factors can cause rollers and other components of a printer’s paper path to become filthy. Paper pieces may enter the operating mechanism as a result of jams and misfeeds. These pollutants, if left unchecked, can lower output quality, result in operational issues, or even prevent a printer from operating.


The appropriate moving elements inside a printer must be properly lubricated as part of routine maintenance. The constant use, heat, by products of supplies and consumables, and gradual lubricant depletion applied during manufacturing or service, especially in the case of a high-volume networked printer, can result in squeaks, jerky operation, and even failure, all of which can be avoided with preventive care. To know what to oil and what not to touch, a seasoned technician or expert operator combines knowledge with documentation research particular to the machine.

Driver Software

Printers can only function successfully if the software that manages them is efficient. If a printer driver isn’t regularly checked to ensure itโ€™s current and working properly, the software may lag behind an updated operating system and cause compatibility issues. The manufacturer’s website should be regularly checked for bug patches and maintenance releases to ensure that your hardware doesn’t experience the problems that a faulty driver can, such as distorted output, failed print jobs, error messages, and wasted time and resources.

Self-Test & Configuration Check

You can learn a lot about your printer’s output quality, setup, and components life by looking at the self-test and configuration pages it can generate when you press the right control-panel key combination. Each printer contains a mix of long- and short-life parts, some of which determine the machine’s working life due to the expense of replacement or the hardware’s built-in limitations. Self-test pages can offer you an overview of the life cycle of the hardware and assist you in making plans for significant service or replacement because they report duty cycle statistics, including the total pages printed by a single machine.

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