There are two groups: those who want to be “paperless” and those who rely on printing for daily administration. However, by making a few easy adjustments, most organisations could drastically reduce waste and unnecessary printing. 92% of respondents claim to print up to a third more pages than necessary before throwing the rest away. Every year, this waste costs Malaysian firms millions of dollars. Printing less is surprisingly simple to implement; by merely establishing a policy and effectively disseminating it, much may be accomplished. However, you may reinforce that policy and track print activity to identify additional efficiencies by using the tools at your disposal.
- SET UP PRINT AUTHORISATION
You might be able to set up print authorization depending on the printers and copiers in your office. As a result, a job is not truly printed until a user authenticates it at the printer. Unclaimed documents and pointless printing tasks can be entirely eliminated in this way.
- REDUCE PAPER PROCESS
Many firms still use a tonne of paper operations that necessitate printing documents for filing or other administrative purposes. Your operations can be streamlined, you won’t need as many filing cabinets, and you’ll save money on printing if you scan these documents, email them to co-workers, or save them in the cloud.
- CREATE EFFICIENT DEFAULT PRINTER SETTINGS
By altering the printer’s default settings, you can lower the volume of pages printed inside your company. This will guarantee that either all printing jobs are set to black and white or that your staff prints double-sided sheets automatically. This is a much easier way to enforce a policy because everyone will print in the manner you specify unless they deliberately modify the settings.
- MONITOR PRINTING DATA
You can track print usage with the aid of print management software, and you may pinpoint areas for improvement for a certain person, department, or floor. To reduce print output and keep your operations improving, you can analyze the data.
