implement, do, implementation

List of Do’s and Don’ts When Using a Copy Machine

Following these simple rules will save you time and money on maintenance and repairs later on. 

Do’s 

  • Use correct paper – this is fairly easy to follow, a copier desires to be fed the right measurement and thickness of paper, or it will jam. Paper comes in one-of-a-kind weights (thickness) ranging from 20 lb. bond paper (the common white paper you buy in cases) to thicker weight, the most frequent is a hundred and ten lb. card inventory (the identical thickness of index cards). 
    Not all copiers can take care of thicker paper. Make positive you study your copiers specification to make positive you are running the applicable paper thickness via your machine. 
     
  • Make certain the glass is clear of scratches and clean. This is a very vital one. If your glass is no longer clean, then your copies are going to show it. 
    Every scratch, scrape, and piece of dust will be viewed on each and every copy. 
     
  • Make sure that you purchase and use the right type, clean, and the correct thickness of paper based on the manufacturer’s specifications of your copier. 
     
  • If you’re not using a surge protector, you should. If you have the budget and know-how, a power conditioner should be used to connect the copier too. 
     
  • Position the copier in a strategic place on your office floorplan the place it’s centrally located presenting get entry to most of your staff, but make positive there are adequate clearance and room round it for anybody to walk without delay in the back of anybody that is the usage of it. The copier must be a tool, now not a roadblock restricting workplace pedestrian traffic. 

Don’ts 

  • Place your copier in a tight area or cluttered area. They need to breathe. Well they heat up, simply like any different workplace gear and need to be in a ventilated area or they will just recycle the air that leaves the equipment, and it will just get warmer and hotter until it overheats and breaks down. 
     
  • Try to copy difficult thick objects. Copiers are made to reproduction flat objects and we human beings assume we can take a photo of simply about whatever including our physique parts. Not a good use of a copier. 
     
  • Place it outside the office or in an office restroom. You think we shouldn’t have to recommend a copier positioned in either of these types of situations, but it’s happened. 
     
  • Try to do anything with the copier that it wasn’t designed for. It doesn’t print on wood, plastic or metal. You can’t run distinctive sized paper or items thru it. 
     
  • Try to clean the glass with anything other than a soft cloth and glass cleaner. 
     
  • Let whiteout or ink dry on paper earlier than running it via the copier. 
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