How to Add a Printer with Preferences

Printer preferences enable businesses to tailor their printers’ printing and performance settings to their specific needs. If her computer does not automatically instal the driver upon connection, a business user must first instal the printer with the supplied device driver before adding a printer with preferences. After installation, the user can connect the printer to her computer network and share it with other users, resulting in a more efficient work environment. Set preferences through the computer’s operating system after adding the printer.

1.Connect your printer to your computer following the manufacturer’s instructions. Most printers require you to power it up, connect it to your computer’s USB port via a USB cord and insert the driver disc in your PC’s disc tray. An installation wizard dialog box will appear on your screen and prompt you through the installation process. On some models, your operating system will recognize your printer and download the driver automatically.

2.Click “Start” followed by “Devices and Printers.”

3.Click “Add a Printer.” The Add Printer window will open presenting you with the option of adding a local printer or adding a Bluetooth, wireless or network printer. Select “Add a Local Printer” if your model does not connect to your computer with a USB cord.

4.Click the option that corresponds with the type of printer your are adding. Your computer will search for the printer and it will appear in the Add Printer window, displaying its name and IP address. Click “Next.” A Print Wizard dialog box will open.

5.Follow the prompts of the Print Wizard. If installing a network printer, make note of the network path when displayed so you can share it with other computers on the network. You also have the option of using the printer as your default printer, meaning that when you send a print job it will go that printer first, as opposed to any other connected printer. Click “Finish” to complete the process of adding a printer.

6.Click “Start” followed by “Devices and Printers” after adding your printer. The Devices and Printers window will open.

Right-click the printer you added in the Devices and Printers window. Select “Printing Preferences.”

8.Select your printing preferences from the Printing Preferences menu. Main printing preferences include selecting your media type, paper source, color, intensity and print quality. Print quality options include fast, high, standard and custom. Color and intensity preferences include automatic and manual; manual allows you adjust the color and intensity for a specific print job. Selecting a media type allows the printer to make adjustments to its setting depending on the media. Media types include T-shirt transfers, plain paper and photo paper.

9.Click the Page Setup tab in the Printing Preferences window to adjust the page setup settings. The Page Setup preferences include changing the print settings according to the size of your paper, changing the page layout and how many copies you want to print of each print job.

10.Click the maintenance tab in the Printing Preferences window to adjust how your computer will help maintain your printer. For instance, roller cleaning allows for smooth paper feeding; quiet mode reduces operating noise; ink usage control allows you to choose which inks the printer will use for a specific print job; custom setting allows you to choose your printer’s operating options.

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