BEST PLACEMENT FOR YOUR COPIER MACHINE (PART 2)

5. NOT ALL SUPPLIES ARE CREATED EQUAL

The viscosity and quality of toners vary. If you don’t use the proper toner for your copier machine, you could seriously harm it, voiding your warranty and necessitating an expensive repair. The varieties of toner that the copier can use are listed in the owner’s manual. Be careful not to deviate from their advice.

Don’t try to top off another bottle if you locate one that appears to still contain toner inside. Because toner can create a tremendous mess, toner bottles are made to only release their contents when they are inserted into a machine. Make sure everyone in your office is utilising the appropriate supplies by checking with your service provider before placing your order.

6. A CLEAN COPIER IS A HAPPY COPIER

Cleaning the copier on a regular basis is one of the simplest things you can do to keep it functioning properly. This includes routinely wiping the bypass and exit trays as well as the exterior of the machine.
Always wipe away from the machine’s entry locations to prevent dirt and other debris from getting into the paper path. The glass platen can also be cleaned with the cleaning cloth that many copiers include. Before making copies or scanning documents, always examine the glass because looser dirt will certainly appear on your future documents. When unclogging paper jams, make sure to remove every piece of the sheet that became stuck. Even the smallest piece of paper left in the paper path might seriously harm your next copy run.

7. CHOOSE A COPIER SUITED FOR YOUR NEEDS

Copier malfunctions can occasionally occur because the device was not built to handle the demands that the office workers would make on it. Overuse may be the cause of your copier breaking down frequently.

Avoid buying a “cheap” copier that you will ultimately end up paying more for in lost productivity, maintenance, and downtime.

Also, avoid overspending. Some devices are only made to operate better in high-use areas and to be used practically nonstop throughout the day. More maintenance may be needed than “should” be necessary if those copiers are underutilised.

8. SCHEDULE REGULAR MAINTENANCE AND SERVICE CALLS

Scheduling routine maintenance is another suggestion to minimise downtime caused by a malfunctioning copier. Whether you own your copier outright or are leasing one, most manufacturers advise scheduling routine maintenance.

Some leases may include periodic maintenance service, and the suggested frequency for these services can vary. Even though it is a part of the lease, you might still need to get in touch with the service provider to establish up service. To help you remember to call for the service you require, research the recommended maintenance schedule for your equipment and create automated reminders.

9. DISCUSS YOUR NEEDS WITH A REPRESENTATIVE

You can ask your repair professional for help if you frequently need to make repairs to your workplace equipment. Your service provider might offer suggestions on whether an upgrade or different maintenance services are required. Future benefits to your office may result from following this advise. Asking for advice is not anything to be afraid of.

Let’s face it: copiers are essential to the operation of a busy office. Stop acting like they are beneath you. Your copier is there for you when you need it, whether you require walk-up copies and scans or large print runs for a unique project. Instead, maintain it and utilise it with caution. By using it properly and keeping it maintained, you’ll not only increase its longevity but also keep the office working smoothly for everyone.

It is important to seek professional assistance if your copier has a problem that you are unable to remedy or recognise. Instead of depending on employees who are unfamiliar with the inner workings of these equipment, it is preferable to hire a business that specialises in copier repair.

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