Managed Print Services (MPS) is a comprehensive solution that helps organizations optimize their printing infrastructure and improve document management processes. Here’s a closer look at the key aspects of Managed Print Services:
Assessment and Optimization: MPS begins with a thorough assessment of the organization’s current print environment, including devices, usage patterns, and costs. This assessment helps identify areas for improvement and cost savings. Based on the assessment, a customized optimization plan is developed.
Device Management: MPS involves monitoring and managing the fleet of printers and multifunction devices. This includes proactive monitoring, maintenance, and remote troubleshooting to ensure optimal performance and minimize downtime. It also includes supplies management, where toner and ink cartridges are automatically replenished when needed.
Cost Control: MPS helps organizations gain better control over their printing costs. It can identify inefficient printing practices, reduce unnecessary printing, and implement print policies and rules. By optimizing the print infrastructure and workflow, MPS can help reduce overall printing costs.
Enhanced Security: MPS incorporates security measures to protect sensitive information. It includes features like secure printing, where documents are only printed when the user is physically present at the device and enters a unique PIN or authentication code. MPS can also ensure compliance with data protection regulations.
Document Workflow Improvement: MPS focuses on streamlining document-related processes to improve productivity and efficiency. This may involve implementing document management software, integrating devices with existing systems, and automating workflows such as scanning and routing documents.
Sustainability: MPS promotes sustainability by reducing paper waste, optimizing energy usage, and implementing environmentally friendly practices. By reducing unnecessary printing, encouraging duplex printing, and utilizing efficient devices, MPS helps organizations minimize their environmental footprint.
Overall, Managed Print Services provides a comprehensive approach to print management, helping organizations optimize their printing infrastructure, control costs, enhance security, improve workflows, and promote sustainability. It allows businesses to focus on their core activities while leaving the management and optimization of the print environment to experienced professionals.
