5 Ways To Secure Your Printer Copier From A Data Breach

Printer copiers are a security risk, especially if they are left unattended. It is critical to protect sensitive information and your clients’ information by protecting your printer copiers from unauthorised access and data breaches.

Fortunately, there are numerous methods for protecting your printer copier from data breaches.

1. Set A Strong Password
Printer copiers do not come with a pre-programmed password. You can choose the username and password for that specific printing device by simply accessing the printer copier’s default settings.


Consider changing the password on your printer copier to a strong password or passphrase. A passphrase is a string of random words that is easier to remember than a password with multiple numbers and symbols.

If your company has more than one printer and copier, make sure each one has a strong password that cybercriminals will find difficult to crack. While it is recommended to change a password every three months, it is also important to ensure that the password contains a mix of lowercase and uppercase letters, numbers, and even a few symbols.


Ensuring that every print job requires log-in credentials, and that each employee using the printer copier can confirm a print release with a username and password, card access, or access code; can help secure information visibility.

2. Encrypt Hard Drives
Encryption will help to protect the data stored on the hard drives of your printer copier. Encrypting your hard drives adds another layer of security to any printed or copied sensitive data.


Your printer copier’s drives are encrypted so that they are hidden from unauthorised users. Encrypting the hard drives in your printer copier can improve the level of security between software applications, client applications, and servers.


Once encrypted, any confidential data stored on the hard drives of your printer copier is safe.

3. Turn Off Network Printing
Disabling internet printing can close the unlocked door that cybercriminals can use to gain access to your company network.

Consider configuring your network settings so that your printer only responds to requests from your company’s network router.


You can disable network printing in a variety of ways, depending on your company’s printer model. Disabling this function, whether through the printer copier or through the registry settings on your computer, can be critical in protecting your sensitive data.


Disconnecting your printer/copier after business hours also reduces the connection required for attackers to compromise your network.

4. Secure Printer Ports
A printer port is a channel in which data gets transferred from a computer to a printer copier. Ports help computers and printer copiers communicate with one another and serve as the middleman between both devices.

Much like disabling network printing when the printer copier is not in use, disabling your printer ports helps protect your device from potential hacking.

Secure your printer ports by enabling Internet Printing Protocol (IPPS) which supports authentication, encryption, and access control printing.

IPPS protocol can be enabled by accessing your Advanced Settings page and then the Configure Protocol page on your printing device.

5. Use A Firewall
Placing your printer copiers behind a firewall can help protect your printer copiers and network from data breaches. A firewall is a hardware or software application that filters incoming and outcoming traffic. It also monitors unauthorized and authorized internet traffic.

Installing firewall protection and keeping it updated on each of your printer copiers is essential in keeping your information secure.

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